1. Back Up Your Data – Before you begin any year end process, be sure to execute a complete back up of your database. You should also test the back up to ensure it was successful and the data is readable. The only way to “reverse” year end processing is to restore your data from a backup. So do it now!

2. Check Your Version Number – Closing procedures can vary depending on the version of Sage 300 ERP (or “Accpac”) you’re currently running. So check your version number and service pack before starting year end.

3. Create a New Fiscal Calendar – Sage 300 ERP allows you to begin entering transactions for the new year without closing out the current year. But you must first create a new fiscal calendar in Common Services > Fiscal Calendar and then General Ledger > G/L Periodic Processing > Create New Year before entering transactions for 2014.

4. General Ledger Closing – While it’s a good idea to close modules and purge historical data in a timely fashion, your General Ledger can remain open as long as you need while awaiting final processing in other modules or audit adjustments.

5. Check Data Retention Settings – Sage 300 ERP retains historical data based on the version you’re running and the settings you’ve configured in each module. So it’s a good idea to review your module and system settings so you don’t lose important data during year end close. In particular, check GL Options to see how many years of history your system is set up to retain.

6. Remember, We’re Here to Help – As you begin year end closing procedures and prepare to start fresh in 2014, be sure to contact us if you need assistance during this important time of year. As your software and technology partner, we’re here to help!

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